Oregon Society of Radiologic Technologists Bylaws

Oregon Society of Radiologic Technologists
Bylaws Revision 10/21/2021
Approved by ASRT 10/22/2021
Adopted 4/9/2022
Article I – Name

The name of this organization shall be the Oregon Society of Radiologic Technologists, hereinafter referred to as OSRT, and is affiliated with the American Society of Radiologic Technologists hereinafter referred to as ASRT.

Article II – Purpose and Fefinition
  1. The purposes of OSRT shall be to advance the professions of radiation and imaging disciplines and specialties; to maintain high standards of education; to enhance the quality of patient care; and to further the welfare and socioeconomics of radiologic technologists.
  2. Radiologic technologist shall be the term used to define radiographer, nuclear medicine technologist, radiation therapist, sonographer and magnetic resonance technologist and shall be used to describe the areas of certification or licensure. Additional terms of description may be used as adopted by the ASRT to define new areas of certification or licensure.
Article III – Governing Body

The American Society of Radiologic Technologists (ASRT) shall be the governing/advising body. The Society shall be governed by the ASRT Bylaws and regulations pertaining to ASRT affiliate organizations. The Society needing counseling shall submit its problems to the ASRT through appropriate channels.

Article IV – Membership
Section 1: Policy
  • The OSRT is committed to equal opportunity and nondiscrimination in all programs and activities. No one shall be denied opportunities or benefits on the basis of age, sex, color, race, creed, national origin, religious persuasion, marital status, sexual orientation, gender identity, military status, political belief or disability
  • The OSRT shall be nonsectarian and nonpartisan. The name of the OSRT or any of its officers or board of directors in their official capacities shall not be used in connection with a commercial company or with any partisan interest for other than regular functions of the OSRT.
  • All candidates for membership shall submit the prescribed application form properly completed together with the required dues and shall furnish any additional information as may be required.
SECTION 2:  CATEGORIES OF MEMBERSHIP
  • Voting Members
    • Active members
      • Shall be those radiologic technologists who are registered or credentialed in a primary modality by certification agencies recognized by the ASRT or hold an unrestricted license to practice radiologic technology under Oregon statute. They shall have all rights, privileges and obligations of membership including the right to vote, debate, hold office and serve as a delegate in the ASRT House of Delegates.
    • Life members
      • Voting members who have rendered unusual service to OSRT. Life members shall be selected by a unanimous vote of the entire Board of Directors. They shall have all rights, privileges and obligations of Active members. They shall pay no membership dues.
    • Retired members
      • Shall have all rights, privileges and obligations of Active members except to hold office or serve as a delegate and are those who meet the following qualifications:
        • Have requested this status from the OSRT and
        • Have retirement status or hold a certificate of recognition from a certification agency recognized by the ASRT or
        • Meet Social Security Administration requirements for retirement.
  • Non-Voting Members
    • Student members
      • Those who are enrolled in primary medical imaging or radiation therapy programs.
      • They shall have all rights, privileges and obligations of Active members.
      • Eligibility for Student membership shall terminate upon initial certification.
    • Limited x-ray machine operators
      • Those who perform diagnostic x-ray procedures on selected anatomical sites, hold a permit to practice limited radiologic technology under Oregon statute, and are not registered radiologic technologists.
      • They shall have all rights, privileges, and obligations of Active members except to vote, hold office or serve as a delegate.
    • Supporting members
      • Those who are or have been employed in the technical, educational, managerial, or corporate aspects of the medical imaging and radiation therapy profession and do not qualify for other categories of membership.
      • They shall have all rights, privileges and obligations of Active members except to vote, hold office or serve as a delegate.
    • Honorary members
      • Those individuals selected for their service to the OSRT. They shall be selected by a three-fourths vote of the entire membership of the Board of Directors.
      • They shall have all rights, privileges and obligations of Active members except to vote, hold office or serve as a delegate.
      • They shall pay no membership dues.
    • Legislative Associates
      • Those individuals who will receive legislative updates only, they cannot vote, hold office or serve as a delegate.
      • They shall not receive CE or meeting discounts.
Section 4: Membership Fees
  • Dues for all members, proposed by the Board of Directors, require adoption by a two- thirds vote of the members voting at the annual meeting.
  • Intent to change dues shall be communicated to all members a minimum of 45 days prior to the beginning of the annual meeting.
  • Dues shall be paid by the expiration date. No member who is in arrears for dues shall vote, hold office or be entitled to receive reports of the transactions of OSRT.
Section 5: Resignation

Any member shall have the right to resign by written communication to the Executive Secretary. 

Section 6: Reinstatement

A member who has resigned or whose membership has been deleted from the OSRT for reasons other than censure, reprimand or removal may be reinstated only upon applying for reinstatement, and acceptance by the Board of Directors, and payment of the dues for the year in which they are reinstated.

Article V – Officers
Section 1: Qualifications
  • The officers of OSRT shall be voting members, employed in the practice, education, or administration of radiation or imaging disciplines or specialties, and voting members of the ASRT.
  • Shall have the time and availability to represent the OSRT.
  • A change in employment status during nomination or term of office shall not be grounds to removal from office. 
Section 2: Officers
  • The officers of OSRT shall be:
    • Senior Board Member
    • Immediate Pst President
    • President
    • Vice President
    • President-Elect
    • Secretary-Treasuer
  • Additional officers as recommended by the Board of Directors and ratified by the membership
  • The office of Secretary-Treasurer may be divided into two offices.
Section 3: Term of Office
  • The Vice President, Secretary/Treasurer or Secretary and Treasurer shall serve for a term of one year or until his/her successor has been appointed or elected.
  • The President-Elect shall serve for a term of one (1) year as President-Elect, one (1) year as President and one (1) year as immediate Past President and one (1) year as Senior Board Member.
  • The term shall begin when duly installed. 
  • officers shall surrender to their successors all records and properties belonging to OSRT.
Section 4: Duties of Officers
  • Officers shall perform the duties prescribed in these bylaws.
  • Senior Board Member
    • Shall be Chair of the Finance Committee.
  • Immediate Past President
    • Shall be a member of the Finance Committee.
  • President
    • Shall serve as the spokesperson for the OSRT.
    • Shall preside at all meetings of OSRT.
    • Shall be ex-officio member of all committees, except the Nominating Committee.
    • For additional duties related to committees see Article IX.
  • President – Elect
    • Shall become familiar with the activities of OSRT and shall make all preparations necessary for elevation of the office of President.
    • For additional duties related to committees see Article IX.
  • Vice -President
    • Shall become acquainted with all the duties of the President.
    • In the absence of the President, the Vice President shall assume the duties of President.
  • Secretary – Treasurer.
    • Shall perform duties assigned by the Board of Directors.
Section 5: Vacancies
  • President
    • A vacancy in the office of President shall be filled by the Vice President.
  • Vice –President, Secretary-Treasurer, Secretary, Treasurer
    • A vacancy in the office of Vice President, Secretary-Treasurer, Senior board member or Immediate Past President shall be filled by an appointment agreed upon by three-fourths (3/4) majority vote of the remaining Board of Directors.
Article VI – Nominations and Elections
Section 1: Nominating Committee
  • A nominating committee of a Chair and two members shall be appointed by the Board of Directors, within thirty (30) days following the date of the Annual Meeting.
  • The committee shall satisfy itself that all candidates have the proper credentials. If candidates are not present, they must indicate, in writing, willingness to serve if elected.
Section 2: Nominations

Nominations of officers may be submitted by any OSRT voting member.

Section 3. Balloting
  • The Vice President, President-Elect or Secretary-Treasurer shall be elected by a majority vote of the members voting at an Annual Meeting. 
  • Such voting may be by voice if only a single candidate is nominated; in all other instances, voting shall be by ballot.  Tie votes shall be determined by lot.
Article VII – Meetings
Section 1: Annual Meeting
  • OSRT shall hold an annual meeting each year to conduct any necessary organizational business.
  • OSRT may permit membership to participate in any necessary business such as election of officers or amending bylaws, through any means of communication deemed appropriate and secure by the Board of Directors.
Section 2: Special Meetings
  • Special meetings of OSRT may be called at such time and place as may be designated by the Board of Directors.  A majority of this group shall constitute sufficient authority.
  • Members shall be notified at least fifteen (15) days in advance of such meetings, together with a statement of the business to be transacted.  No essential business other than that specified shall be transacted at a special meeting.
Section 3: Quorum

A quorum for any business session at any meeting shall consist of not less twenty (20) voting members, including two officers.

Section 4: Voting
  • Members may attend, but only voting members shall vote
  • There shall be no proxy voting
Article VIII – Board of DIRECTORS
Section 1: Composition
  • The Board of Directors shall be composed of the officers of the OSRT and a non-voting student member.
  • Additional directorships may be established by a vote of the voting members of the OSRT.  Such directors shall serve for a period of one year.
  • A student member shall be elected by a majority vote of the members of the Board of Directors to serve a one-year term as a non-voting member of the Board.
Section 2: Qualifications

Members of the Board of Directors, other than the non-voting student member shall be voting members of OSRT.

Section 3: Duties
  • The duties of the Board of Directors shall be to:
    • Be vested with the responsibility of the management of the business of the corporation.
    • Fulfill requirements of the ASRT regarding annual renewal, including but not limited to, documentation of corporate existence and proof of IRS tax exemption status and documentation of appropriate tax returns being filed with the IRS in the prior year.
Section 4: Meetings
  • The Board of Directors shall meet at least annually at the annual meeting.
  • The President, or a majority of the members of the Board of Directors, may call a special meeting of the Board to Directors provided a fifteen (15) day notice to all Board members is given.
Section 5: Voting
  • Voting may take place using any means deemed appropriate and secure by the Board of Directors.
  • All actions taken outside regular meetings must be ratified and made a part of the minutes at the next regular Board of Directors meeting.
  • There shall be no proxy voting.
Section 6: Quorum

A majority of the Board of Directors present shall constitute a quorum

Article IX – Committees
Section 1: Administrative Committees
  • Establishment
    • The Board of Directors shall establish administrative committees as deemed necessary to aid the OSRT in carrying on its activities.
  • Appointment
    • The President shall appoint the chair and members of all administrative committees.
  • Vacancies
    • A vacancy in any administrative committee shall be filled by appointment by the power.
Section 2: Modality/Geographic Specific Committees
  • Establishment
    • Individuals wishing to establish modality or geographic specific committee shall petition the Board of Directors. At a minimum the petition should state purpose, show sufficient need and sufficient member interest.
    • The Board of Directors has the authority to approve or deny for cause said petition.
  • Appointment
    • Upon approval of the petition to establish the Board of Directors shall appoint the initial chair and vice chair.
  • Structure/Responsibilities
    • Modality or geographic specific committees shall:
      • Appoint a chair and vice chair by majority vote of all committee members.
      • Conduct activities relevant to the geographic region and/or specific modality.
      • Report quarterly on such activities to the Board of Directors.
      • Make no financial arrangements except when approved by the Board of Directors.
      • Give written notice to the Board of Directors in the event said committee becomes inactive and wishes to be dissolved.
Section 3: Dissolution
  • Administrative committees will be dissolved when charges are complete.
  • Geographic/modality specific committees will be dissolved when there is no longer sufficient need or interest.
Article x – OSRT Delegates to the american society of radiologic technologists (asrt) house of delegates
Section 1: Delegates
  • Two OSRT delegates and at least two but no more than four alternate delegates shall be appointed by a majority vote of the Board of Directors.
  • The OSRT shall submit to ASRT the names of the OSRT delegates and alternate delegates by the date required by the ASRT or the OSRT delegate positions shall remain open until after the ASRT House of Delegates’ meeting.
  • The OSRT has the power to remove its delegates.
Section 2:

OSRT delegates and alternates to the ASRT House of Delegates shall meet the requirements put forth by the ASRT Bylaws and procedural documents.

Article XI – Censure, Reprimand and removal
  • Any member, officer, Board member or OSRT Delegate may be censured, reprimanded or removed for cause. Sufficient cause for such censure, suspension or termination of membership shall be a violation of the Bylaws or any lawful rule or practice duly adopted by the OSRT or any other conduct prejudicial to the interests of the OSRT.
  • If the Board of Directors deems the charges to be sufficient; the person charged shall be advised in writing of the charges.
  • A statement of the charges shall be sent by certified or registered mail to the last recorded address of the member at least twenty (20) days before final action is taken.
  • The statement shall be accompanied by a notice of the time and place of the meeting of the Board of Directors at which the charges shall be considered.
  • The member shall have the opportunity to appear in person and be represented by counsel to present any defense to such charges before action is taken.
  • Censure and reprimand shall be by majority vote of the Board of Directors.
  • Removal shall be by two-thirds vote of the entire membership of the Board of Directors.
Article XII – Electronic meetings and communication
Section 1: Meetings

The Board of Directors, annual business meeting and all committees and subcommittees shall be authorized to meet by telephone conference or through other electronic communications media so long as all the members may simultaneously hear each other and participate during the meeting.

Section 2: Coomunication

All communication required in these bylaws including meeting notices, may be sent electronically.

Article xIII – PARLIAMENTARY Authority

The rules contained in the current edition of Robert’s Rules of Order, Newly Revised, shall govern the OSRT in all cases to which they are applicable in which they are consistent with the Bylaws.

Article XIV – Amendments of bylaws
  • The bylaws may be amended by a two-thirds (2/3) vote of the membership present and voting at the annual meeting. Notice of the proposed bylaw amendments shall be provided to the membership at least thirty (30) days prior to the annual meeting.
  • Any member of OSRT may propose amendments to the Bylaws Committee.
  • Amendments adopted by vote of the membership become effective at the close of the annual meeting.
Article XV – Emergency bylaws

This Article XV shall become operative upon majority vote of the Board of Directors as a result of the existence of an emergency condition. An emergency condition is defined in Oregon statute as: if a quorum of the corporation’s directors cannot readily be assembled because of some present or imminent catastrophic event.

Section 1: Meetings

Regular meetings may be suspended, canceled or the proceedings modified by the Board of Directors during an emergency condition. Meetings that are not suspended or canceled during an emergency condition, may at the discretion of the Board of Directors, be held with a statement of the business to be transacted. No business other than that specified shall be transacted.

Section 2: Officers

All officers in office immediately prior to commencement of the emergency condition shall remain in their respective offices until their successors are able to be installed.

Section 3: Authority

The primary duty of the Board of Directors during an emergency condition shall be the continued function of the OSRT. The Board of Directors may adopt such other emergency Bylaws as may be necessary in the sole discretion of the Board of Directors to accomplish the foregoing.

Section 4: Bylaws Applicability And Duration

To the extent not inconsistent with any emergency Bylaw, all other OSRT Bylaw provisions shall remain in effect during the emergency condition. Upon the end of the emergency condition, as determined by the Board of Directors applying a reasonable person standard considering factors including, but not limited to, government warnings or restrictions, member/Delegate opinion, travel restrictions, the emergency Bylaws shall cease to be operative.

Article XVI – Indemnification

Every officer, director, employee or delegate of the OSRT shall be indemnified by the OSRT against all expenses and liabilities, including attorney’s fees, in connection with any threatened, pending or completed proceeding in which the above-named individual is involved by reason of being or having been an officer, director, employee or delegate of the OSRT if the above-named individual acted in good faith and within the scope of the above-named individual’s authority and in a manner reasonably believed to be not opposed to the best interests of the OSRT. In no event shall indemnification be paid to or on behalf of any above-named individual going beyond or acting beyond the powers granted by authority of this organization or bylaw. The foregoing right of indemnification shall be in addition to, and not exclusive of, all other rights to which such officer, director, employee or delegate may be entitled. 

Article XVII – Dissolution

In the event of dissolution or final liquidation of the OSRT, all of its assets remaining after payment of its obligations shall have been made or provided for, shall be distributed to and among such corporations, foundations, or other organizations organized and operated exclusively for scientific and educational purposes, consistent with those of OSRT, as designated by the Board of Directors.

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